Monitoring Resource Control Specification: A Comprehensive Guide to Measurement Accuracy and Compliance

Monitoring Resource Control Specification\n\n1. Purpose\nThis specification is used to confirm that products meet the required standards and to effectively control, calibrate, and maintain monitoring and measuring resources necessary for environmental pollution prevention and control. It ensures the measurement accuracy and precision of monitoring and measuring resources to achieve the desired measurement capability and meet the usage requirements.\n\n2. Scope\nThis specification applies to the control of monitoring and measuring resources used in the manufacturing and service processes of products.\n\n3. Definitions\nMeasurement system: It quantifies the measurement unit or evaluates the characteristics being measured, using a combination of instruments or gauges, standards, operations, methods, fixtures, software, personnel, environment, and assumptions. In other words, it encompasses the entire process of obtaining measurement results.\n\n4. Workflow Diagram\n\nProcess\t\t\t\tResponsible Department/Person\t\t\tTask\nP Planning of measurement process - measurement equipment requirements\t\t\tApplication by user department\t\tNo\t\t\tYes\t\tApproval\t\tAllocation\t\tYes\t\tNo\t\tD Procurement\t\tAcceptance\t\tNo\t\tCalibration/verification\t\tYes\t\tPeriodic calibration\t\tNumbering, storage, account creation\t\tDistribution\t\tDowngrade\t\tUse\t\tMeasurement system analysis\t\tC\t\tA\t\tPeriodic confirmation\t\tScrap or downgrade and put on hold\nUser department\t\tApproval by head of user department\t\tQuality manager/General manager\t\tMetrologist in Quality Department/Purchasing\t\tPurchasing/ Metrologist in Quality Department\t\tMetrologist in Quality Department\t\tMetrologist in Quality Department\t\tUser\t\tMetrologist in Quality Department\t\tQuality manager\t\tQuality Department\t\tFill out purchase request form for measurement equipment\t\tApproval\t\tPurchasing: Selection/evaluation of contracts\t\tAcceptance of measurement resources, ledger\t\tApplication for measurement resource usage and acceptance form\t\tCalibration or verification certificate\t\tRegistration of numbering in monitoring resource ledger\t\tDistribution and acceptance signature\t\tUse, maintenance, inspection record\t\tMeasurement system analysis\t\tNon-conforming measurement resource disposal form\t\tSealing, scrapping, and cessation of use certificate\n\n5. Process Description\n\nNo. Process Block Work Standard\n1 Measurement requirement The technical department submits the requirement for monitoring devices during process development and design, and reports to the quality department. Each department submits the procurement plan for monitoring devices (including spare parts) for the next year to the quality department at the end of the year.\n2 Formulate monitoring device procurement plan The quality department formulates the annual procurement plan (including spare parts) for company monitoring devices based on the monitoring device requirement plans submitted by each department.\n3 Plan review The quality department organizes reviews of the company's monitoring device procurement plan by the technical department, finance department, and user departments. The review includes at least the rationality of selection, technical aspects, and quality costs. In case of urgent need, the user department fills out a material procurement request form and submits it to the quality department for approval. The procurement is then done by the administrative department's purchasing personnel.\n4 Approval The general manager approves the annual inspection equipment procurement plan, and the general manager or authorized personnel approves the annual monitoring device procurement plan.\n5 Procurement The administrative department's purchasing personnel are responsible for the procurement and testing of monitoring devices. Custom-made special gauges are produced by the production department in accordance with the "Tool and Die Management Procedure" and are sent for inspection by the workshop in charge of preparation.\n6 Confirmation and installation The production department is responsible for the installation and commissioning of inspection equipment.\n7 Calibration Third-party testing companies arranged by the purchasing department perform on-site calibration of the measuring instruments in the purchased inspection equipment. Newly purchased inspection equipment is accepted by relevant units organized by the administrative department.\n8 Numbering The user department receives the measuring instruments and sends them to the quality department for unified numbering.\n9 Ledger entry The metrologist in the quality department inputs the numbered measuring instruments into the monitoring device ledger for unified management.\n10 Measurement system analysis The quality department organizes relevant units to conduct measurement system analysis on newly equipped monitoring devices in accordance with the "MSA Management Specification". The quality department is responsible for setting the measurement system analysis period and calibration period and for formulating inspection device usage and maintenance regulations.\n11 Use and maintenance All units must ensure that monitoring resources match the accounts, cards, and physical resources. The user department must strictly follow the operation procedures for monitoring devices to ensure that they operate in the specified environment, especially regarding temperature, humidity, vibration, and noise. Measures must be taken to eliminate or reduce the impact of the environment on monitoring and measurement results, ensuring the proper functioning and accuracy of the monitoring devices in use. All departments must ensure the accuracy and applicability of monitoring resources during handling, storage, and protection. Measures (such as operating procedures) must be formulated to avoid calibration failure due to improper adjustment of monitoring devices. In case of data disputes in monitoring and measurement, the quality department is responsible for arbitration and re-calibration or verification of monitoring devices. When deviations from the calibration status are found in monitoring devices, the user department must immediately stop using them, send them to the quality department, and notify the purchasing department to arrange for external re-calibration and verification, while keeping records. Responsible units must re-evaluate the products that have been monitored and measured, dispose of relevant products based on the evaluation results, and keep records. The quality department is responsible for supervising random inspections. Customers must be informed of the products that have been issued. After disassembling, moving, or relocating testing equipment, re-calibration is required before it can be used.