Administrative Department and Procurement Roles and Responsibilities - Job Descriptions

"Administrative Department\nAdministrative/Personnel\nEnsure the effective operation of the quality and environmental management system and the execution and completion of company operating indicators.\n\n1. Responsible for personnel management, implementation of rules and regulations, and reward and punishment systems. Criticize, educate, administer disciplinary actions, or impose economic sanctions on those who consistently neglect management. For serious cases, follow legal procedures and exercise supervisory and inspection rights. Ensure compliance with regulations and make necessary modifications, additions, and confirm their effectiveness through promotion and meetings.\n\n2. Responsible for implementing human resources management procedures, providing qualified human resources, and providing targeted training for all employees involved in quality-related work to enhance their quality awareness and capabilities. Responsible for communicating various internal and external information to ensure smooth operations.\n\n3. Responsible for planning, organizing, and serving company meetings and activities, and coordinating the management of various aspects of the company. Ensure the correctness and long-term effectiveness of the quality management system adopted by the company.\n\n4. Responsible for personnel recruitment, recruitment process, and dismissals. Assess and train new employees, introduce company standards, rules, and regulations. Maintain records of newly recruited employees (resumes, relevant certificates and diplomas), and handle general personnel affairs related to contract management.\n\n5. Responsible for arranging office work, computer, copying, and office supplies management. Oversee various company plans and conduct supervisory assessments according to the plans. Responsible for document and data control.\n\n6. Responsible for developing company training plans and organizing training for all employees.\n\n7. Organize the qualification assessment of employees according to the qualification assessment rules. Responsible for all office supplies and purchasing work.\n\n8. Oversee departmental work and organize implementation in accordance with the company's plans and tasks. Understand the company's work situation and coordinate relationships between departments.\n\n9. Act as a consultant to the leadership, assist in standardized management between departments, strengthen external contacts, expand public relations business, promote extensive contacts and friendly exchanges between the company and various sectors of society, and establish a good corporate image.\n\n10. Overall responsibility for the daily management and monitoring of the environment within the scope of departmental activities. Responsible for coordinating emergency preparedness and response, conducting fire drills, and analyzing and handling incidents and accidents.\n\nRequirements:\n- Possess administrative management knowledge and knowledge related to other relevant disciplines.\n- Good organizational and communication skills.\n- Good logical reasoning ability.\n- Good negotiation skills.\n- Teamwork and dedication.\n- Ability to handle unexpected events in work.\n- Proficient in using common office software.\n\nMinimum 2 years of administrative experience required.\nRequires company management training and relevant business training.\nPossess a diploma or higher education with at least 2 years of relevant work experience.\nAccept relevant professional training.\nPossess a good awareness of quality and environmental issues and communication skills.\n\nSpecial authorization:\n- Performance evaluation of subordinate departments.\nGeneral authorization:\n- Company's organizational management rights.\n- Suggestions for quality improvement.\n- Evaluation and assessment of department personnel.\n- Review and implementation of production plans.\n- Recommendations for personnel staffing within the department.\n- Authority to address environmental and safety hazards.\n- Monthly scoring assessment and annual performance linkage for work within the scope of responsibilities.\n\nProcurement\nExecute procurement orders with 100% on-time delivery and continuously reduce procurement costs.\n\n1. Responsible for investigating and collecting information on supplier companies and participating in the evaluation of supplier quality assurance capabilities.\n\n2. Responsible for commercial negotiations for material procurement and contract signing authorized by the company.\n\n3. Responsible for implementing approved material procurement and supply and regularly checking contract performance.\n\n4. Collect and accumulate various information about the market (suppliers) of the assigned procurement materials, as well as the quality, delivery time, and packaging of each batch of materials from suppliers for evaluation and replacement purposes.\n\n5. Apply environmental impact on relevant suppliers and issue environmental safety notices.\n\n6. Complete other tasks assigned by the leadership.\n\n7. Regularly reconcile with suppliers and track the arrival of supply invoices.\n\n8. When raw materials are received, inspect them in the waiting inspection area according to the raw material quality assurance certificates and documents, and issue inspection orders to the quality department.\n\n9. Responsible for daily environmental management during the procurement process; responsible for monitoring environmental safety during loading, unloading, and transportation, and responding to emergencies according to fire emergency plans.\n\nFamiliar with procurement processes and possess management knowledge. Familiar with ISO9001 standard requirements and procurement standards.\n\nGood organizational and communication skills.\nGood logical reasoning ability.\nTeamwork and dedication.\nAbility to handle unexpected events in work.\nProficient in using common office software.\n\nMinimum 2 years of management or procurement experience required. Good practical operation experience and skills required.\nRequires company management training and relevant business training.\n\nSpecial authorization: procurement rights, recommendation rights for new suppliers, and supplier payment application rights.\n\nGeneral authorization:\n- Suggestions for quality improvement.\n- Inspection, prevention, and reporting rights for safety hazards.\n- Participation in incentive activities.\n"