Administrative Department: Job Descriptions for Administration/HR and Procurement

Administrative Department: Administration/HR\n\nResponsible for the effective operation of the quality and environmental management system and the execution and completion of company performance indicators.\n\n1. Responsible for personnel management, implementation of rules and regulations, and reward and punishment systems. Criticize, educate, administratively discipline, or economically sanction those who consistently neglect management, according to the severity and impact of their actions. Serious cases should be handled in accordance with legal procedures and supervised and inspected. Ensure compliance with regulations and make modifications and additions when necessary. Promote and confirm their effectiveness through publicity and meetings.\n\n2. Responsible for implementing human resource management procedures and providing qualified human resources. Provide targeted training to all personnel involved in quality-related work to enhance their awareness and capability. Responsible for communicating various internal and external information to ensure smooth workflow.\n\n3. Responsible for planning, organizing, and serving company meetings and events. Coordinate various management activities to ensure the correctness and long-term effectiveness of the quality management system utilized by the company.\n\n4. Responsible for personnel recruitment, including recruitment and termination. Assess and train new employees, introduce company standards, rules, and regulations. Maintain records of newly recruited employees (resumes and copies of relevant certificates and diplomas). Carry out general personnel management duties for contracted employees.\n\n5. Responsible for office work arrangements, computer management, photocopying, and office supplies management. Monitor and assess the implementation of various company plans. Handle document and data control related tasks.\n\n6. Responsible for developing company training plans and organizing training for all employees.\n\n7. Organize qualification assessments for employees based on the qualification assessment regulations. Responsible for all office supplies and purchases.\n\n8. Manage department work and diligently organize and implement company plans and tasks. Stay informed about company operations and coordinate relationships between departments.\n\n9. Act as a leader's advisor and assist in standardizing management between departments. Strengthen external communication, expand public relations, promote wide-ranging connections and friendly relations with various sectors of society, and establish a good corporate image.\n\n10. Overall responsible for the daily management and monitoring of environmental activities within the department's scope of work. Coordinate emergency preparedness and response, supervise fire drills, and analyze and handle incidents and accidents.\n\nRequired qualifications:\n\n- Proficiency in administrative management and knowledge of related disciplines.\n- Strong organizational and communication skills.\n- Good logical reasoning and negotiation skills.\n- Teamwork and dedication.\n- Ability to handle unexpected events in the workplace.\n- Proficiency in using common office software.\n\nMinimum of 2 years of experience in administrative positions.\nCompletion of company management and relevant business training.\nBachelor's degree or above, with a minimum of 2 years of relevant work experience. Acceptance of relevant professional training. Good awareness of quality and environmental issues and communication skills.\n\nSpecial authorization: Performance evaluation of subordinate departments.\nGeneral authorization:\n- Organizational and management authority within the company.\n- Authority to make suggestions for quality improvement.\n- Evaluation and assessment of department personnel's work.\n- Review and supervision of production plans.\n- Recommendations for personnel deployment within the department.\n- Authority to stop environmental and safety hazards.\n- Monthly performance assessment and annual performance linkage for work within the scope of responsibilities.\n\nProcurement: Execution of procurement orders, 100% on-time delivery, continuous reduction of procurement costs.\n\n1. Conduct research on supplier companies and collect relevant information. Participate in the evaluation of supplier quality assurance capabilities.\n\n2. Responsible for business negotiations for material procurement and contract signing.\n\n3. Implement approved material procurement and supply, and regularly check contract performance.\n\n4. Collect and accumulate market and supplier information for procured materials, including quality, delivery time, and packaging, for evaluation and possible supplier replacement.\n\n5. Inform suppliers of environmental impact and issue environmental safety notices.\n\n6. Complete other tasks assigned by leadership.\n\n7. Regularly reconcile accounts with suppliers and track the arrival of supply invoices.\n\n8. When raw materials are received, submit them to the quality department for inspection in accordance with the quality assurance certificate and documents. Issue inspection forms.\n\n9. Responsible for daily environmental management during the procurement process. Monitor environmental safety during loading, unloading, and transportation, and respond to emergencies according to the fire emergency plan.\n\nFamiliar with procurement processes and management knowledge. Familiar with ISO 9001 standard requirements and procurement standards.\n\nStrong organizational and communication skills. Good logical reasoning ability. Teamwork and dedication. Ability to handle unexpected events in the workplace. Proficiency in using common office software.\n\nMinimum of 2 years of experience in management or procurement positions. Good practical experience and skills. Completion of company management and relevant business training.\n\nSpecial authorization: Procurement rights, rights to recommend new suppliers, rights to request supplier payments.\n\nGeneral authorization:\n- Authority to make suggestions for quality improvement.\n- Authority to inspect, stop, and report safety hazards.\n- Participation in incentive activities.