Cargo Inspection Report: Discrepancy in Quantity Discharged

Dear Sir/Madam,

We are writing to provide an explanation regarding the inspection of the cargo as the consignee's insurance surveyor. During the discharging process, some moldy cargo was noted by the consignee, prompting our surveyor to attend on board and conduct an inspection of the cargo's condition. Following the completion of the discharging, our surveyor conducted a final draft survey to determine the quantity of cargo discharged. Regrettably, our surveyor did not have access to the initial draft survey data as they boarded the ship after the discharging had already commenced. As a result, the report is for our personal reference only and is not binding on the recipient.

We would like to inform you that the actual quantity of cargo discharged is 0.702% less than the B/L figure, with the shore scale indicating that the actual quantity of cargo discharged is 68796.95 tons. We observed that all cargoes were discharged into the silo via the conveyor belt and weighed on a calibrated shore scale before entering the silo. The weighing process is fully automated, leading us to conclude that the data obtained from the shore scale is highly dependable.

We apologize for any inconvenience caused and appreciate your understanding in this matter. Please let us know if you require any further information or clarification.

Sincerely, [Your Name]