please polish this email in a polite manner Dear sir Sorry for bothering you I have submitted my application of the exchange but there is some documents missing I would like to submit it but it does

Dear Sir,

I hope this email finds you well. I am writing to inquire about my application for the exchange program. I have noticed that some of the required documents are missing from my submission, and I would like to complete my application as soon as possible.

Unfortunately, the application portal does not provide a link for submitting the missing documents. Could you kindly advise me on where I should submit the documents? Additionally, as the upload link seems to be malfunctioning, would it be possible for me to send the documents via email?

Thank you for your kind attention to my query. I appreciate your assistance in ensuring that my application is complete.

Best regards,

[Your Name