作为一名优秀的翻译请你用正式的表达用英语翻译以下合同内容注意语言的规范性和正确性并按照原文格式进行排版。文件信息控制规范 1 目的 本标准规定了文件信息控制的要求以确保与标准相关的文件信息都得到有效控制。 2 范围 本标准适用于公司与质量、环境管理体系运行有关的规范管理类、技术文件、外来文件和证据记录的控制。 3 定义 文件化信息 内部管理资料包括管理手册、规范制度、证据记录、实物、标本等；

Document Information Control Specification 1 Purpose This standard specifies the requirements for document information control to ensure effective control of information related to standards.

2 Scope This standard applies to the control of specifications (management category), technical documents, external documents, and evidence records related to the operation of the company's quality and environmental management systems.

3 Definitions Documented information: Internal management materials, including management manuals, specifications (systems), evidence records, physical objects, specimens, etc.; External document materials, including technical documents, external document information, etc.; Technical documents: Technical documents such as technical standards, inspection documents, operating procedures, work instructions, technical drawings, etc.; External documents: Relevant laws and regulations, standards, engineering standards/specifications provided by customers, technical requirements, drawings, change notices, and other external management documents and technical documents related to the management system; Evidence records: Relevant evidence, written records, physical objects, etc., related to the company's management system operations.

4 Responsibilities The Office is responsible for the unified numbering, registration, issuance, retrieval, destruction, and archiving management of various types of documents. The department in charge of specific documented information is responsible for the preparation, revision, implementation, and maintenance of the documents.

5 Procedure Content The overall control flowchart for documented information is shown in Annex 1. 5.1 Writing and Approval 5.1.1 Management specification documents are prepared by the relevant functional departments, reviewed by department heads, and approved by management representatives. 5.1.4 Technical documents such as technical standards, inspection documents, operating procedures, work instructions, technical drawings, etc., are prepared by the Technical Department, reviewed by department heads, and approved by management representatives. The format of the documents follows the principle of practicality and clarity without unified regulations. 5.1.5 Blank forms are prepared by each department, reviewed by department heads, and approved by management representatives. They are then filed in the centralized department, the Office. 5.1.6 Documented information can be in written, electronic, or physical form.

5.2 Numbering Methods: 5.2.1 Numbering method for management manuals: QM XX-2016 Publishing year code + sequential number + management manual category code (QM) 5.2.2 Numbering method for management specification documents: QD X.XX-2016 Publishing year code + sequential number + corresponding clause in the standard + management specification category code (QD) 5.2.3 Numbering method for technical (operational) specification documents: WI-XX-XX Sequential number + department code + technical (operational) specification 5.2.4 Numbering format for records: QR XX-XX Sequential number + standard clause number + record form code (QR)

5.3 Requirements for filling out written records Records should be filled out by relevant executing personnel. The content of the records should be accurate, complete, and legible. Random changes are not allowed. If changes are necessary due to clerical errors, two diagonal lines should be drawn across the incorrect data, the correct data should be written above it, and the "Correction" seal or the name of the person making the change should be affixed.

5.4 Validity indication 5.4.1 Documents should be uniformly marked according to the requirements in Annex 1 before issuance. 5.4.2 Documents are categorized as "controlled" or "uncontrolled". Controlled documents should be stamped with a red "Controlled" seal when issued, while uncontrolled documents should not be stamped. Documents are available in both electronic and printed versions, with the printed version being the master copy. 5.4.3 If the document involves safety-critical products or specific customer requirements, the document preparer should affix a red "D" or "TT" mark to relevant sections of the copy before distribution. Documents involving specific customer requirements should be marked with the customer's specific characteristic identifier